SmartFAX Management

Finally, a fax solution designed for the healthcare referral process.

Benefits of Integrated Fax Solution

Manage all inbound and outbound faxes in a centralized work queue, merge and split faxes and exchange documents with your EHR, RIS or PMS

Never Lose Another Fax

Never Lose Another Fax

Manage all inbound and outbound referral faxes. Categorize faxes as referrals or documents related to existing patients. Automatically route faxed referrals to the referrals queue or the integrated EHR.

Close the Feedback Loop

Close the Feedback Loop

Our SmartFax technology automates the discussion with referring providers and extracts diagnosis data from your EMR ensuring providers stay in the loop resulting in more referrals.

Track Entire Process

Track Entire Process

See what was done, who performed the action, and what the next steps are in the referral process. Assign ownership and tasks to each fax so all staff can remain in the loop so nothing gets lost.

All Fax Metadata on a Single Page

All Fax Metadata on a Single Page

  • Easily review your incoming/outgoing faxes and assign follow-up tasks or ownership.
  • Any faxes that are referrals are entered directly into a separate referral queue, medical records for existing patients are automatically added to the EMR, and other faxes (like spam) can be removed from the queue and archived.
Track All Faxes

Track All Faxes

  • Track the status of every fax;  New, Assigned or Completed, so you always know who is managing each fax.
  • Assign custom categories to each fax, sort by department or owner, and review transmission status.
  • Receive alert notifications if faxes are not reviewed in a timely manner.
  • Never lose an important patient referral again.
Referring Provider Notifications

Referring Provider Notifications

Do you have 100’s of referral partners and try to keep them updated on their patient’s progress but find it hard to manage?

  • With ReferralMD, stay top of mind with referring providers by sending weekly status updates automatically.  Let the software do the work and close the loop.
  • By improving customer service, you will see an uptick in referral volume from existing referral partners.
Centralized or Decentralized Fax Solution

Centralized or Decentralized Fax Solution

You have 2 options to get started with faxing.

  1. Port over your current numbers (just like when you switch cell phone carriers), then assign them to each department in the software.
  2. Or purchase new numbers from us.  One per department (decentralized) or one for your entire system (centralized).

Our solution is great for call centers that are looking for a better way to manage and route inbound and outbound faxes.

Why a Better Fax Machine is Important to your practice

54 %

Only 54% of faxed referrals result in scheduled appointments.

3 / 10

3 of every 10 tests are reordered because results cannot be found.

25 %

Approximately 1/4th of U.S. patients reported that the results and records from one provider did not reach another provider in time for their appointment.

$250 B

It costs nearly $250 billion to process 30 billion healthcare transactions each year. What's your share?

Solve Your Interoperability Challenge

We integrate with most electronic health records (EHR) systems, practice management systems (PMS), and radiology information systems (RIS) with APIs, HL7, FHIR, or Direct.

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See how ReferralMD delivers a better experience for providers, staff, and patients.

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